Office Assistant Jobs in Saudi Arabia

Office Assistant Jobs in Saudi Arabia. CEA CAPA is seeking a motivated and detail-oriented Office Assistant to support our Easthampton office operations. This role is crucial in ensuring smooth administrative processes, coordinating events, and assisting multiple teams with essential tasks. The ideal candidate is organized, proactive, and enjoys contributing to a dynamic, mission-driven organization that empowers students through transformative international experiences.

About Company

CEA CAPA is a premier provider of international education experiences, helping students thrive academically, personally, and professionally through study abroad programs. Operating in 62 cities across 22 countries, we support over 10,000 students annually in partnership with 375+ U.S. universities and 50+ international institutions. With a global team of nearly 700 professionals, CEA CAPA is committed to creating inclusive, supportive, and enriching environments that foster student growth and global engagement.

Responsibilities

• Receive, distribute, and process incoming mail, faxes, and checks.
• Prepare and send marketing materials, fair kits, and welcome packages.
• Track inventory for marketing materials and notify the Marketing team when supplies are low.
• Pick up and drop off mail at USPS as needed.

Transcript & Visa Processing

• Process incoming visa letters and foreign transcripts.
• Assist with batch visa processing and send transcripts to U.S. universities.
• Respond to urgent requests for transcripts, visa letters, and file retrieval.

Office Organization & Technology Management

• Maintain office tidiness, stock levels, and oversee outsourced maintenance staff.
• Manage office technology, including routers and hardware/software assets.
• Perform miscellaneous tasks and errands as needed.

Event Coordination

• Organize office events, supply arrangements, and visitor coordination.
• Arrange transportation, catering, and logistics for office gatherings and holiday celebrations.
• Represent CEA CAPA at local study abroad fairs.

Requirements

• Some college education (junior status or Associate’s Degree preferred).
• Excellent computer skills (Google Suite, Microsoft Office; HubSpot and Salesforce a plus).
• Legal ability to work in the U.S. without sponsorship.
• Reliable transportation for errands and ability to lift/move up to 25 lbs.
• Willingness to undergo a background check.

Skills

• Strong attention to detail and organizational skills.
• Ability to work efficiently with minimal supervision.
• Excellent verbal and written communication.
• Team player with flexibility, reliability, and a positive attitude.
• Ethical, accountable, and adaptable in a dynamic environment.
• Enthusiasm for learning and growing in an innovative workplace.

Benefits

• Competitive pay at $25/hour.
• Paid parental leave and paid time off.
• Health, dental, and vision insurance.
• Paid holidays.
• Wellness initiatives (fresh fruit, coffee bar, wellness room).
• Opportunities for volunteer work and professional development.
• Inclusive and collaborative work environment with team celebrations and events.